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How to Track and Pay Hourly Workers Using PawsAdmin's Clock-In and Out Program

PawsAdmin Support
Updated

Managing employee hours in a pet business can be as tricky as herding cats, but PawsAdmin's Clock-In and Out program makes it a walk in the park! This guide will show you how to set up, use, and manage the system to ensure your furry friends' caretakers are accurately paid for their time.

Setting Up the Clock-In and Out Program

  1. Access the Admin Panel
  2. Create Clock-In and Out Logins
    • For each employee, set up a unique clock-in and out login
    • Important Note: These logins do not grant access to the full PawsAdmin account. They only allow employees to clock in and out from a store/admin account

  1. Communicate with Employees
    • Provide each employee with their unique username and password (you can use the "Send Welcome Email" checkbox when creating a login)

 

    • Explain the importance of accurate clock-ins and outs

How to Clock In and Out

Ensure all employees understand this process:

  1. Log into a store/admin account on a designated device
  2. Click on the plus (+) sign, then select "Clock In/Out"
  3. Enter the assigned clock-in and out username
  4. The system will display the current status (clocked in or out)
  5. Enter the clock-in and out password to toggle the status

Pro Tip: Consider setting up a dedicated device (tablet or computer) in a convenient location for easy clock-ins and outs.

 

Generating Hours Reports

To review employee hours and prepare for payroll:

  1. Go to Admin > Reports > Payroll > Clock-In and Out
  2. Select the desired payroll period
  3. View the Hours Summary for a quick overview
  4. On the right-hand side, find detailed Hours Entry information
  5. Use the Copy/Export function to transfer data for payroll processing

Auditing and Adjusting Hours

Regular audits help ensure accuracy and catch any issues early:

  1. Review the Hours Summary for any unusual entries
  2. If discrepancies are found:
    • Search for the specific employee's name
    • Review all entries, clicking through pages if necessary
    • Edit any incorrect entries to override them

Best Practice: Conduct weekly audits to address any issues promptly

 

Best Practices for Using the Clock-In and Out Program

  1. Train Thoroughly: Ensure all employees understand how to use the system correctly
  2. Set Clear Policies: Establish guidelines for clock-in/out procedures, including how to handle forgotten clock-ins or outs
  3. Regular Reminders: Send periodic reminders about the importance of accurate time tracking
  4. Audit Consistently: Set a regular schedule for auditing hours to catch and correct issues early
  5. Use Reports Wisely: Leverage the Hours Summary reports to identify trends or issues in scheduling
  6. Secure Access: Regularly update passwords and ensure that former employees' access is promptly revoked

Troubleshooting Common Issues

  • Forgotten Clock-Ins/Outs: Establish a procedure for employees to report missed clock-ins or outs promptly

Remember, accurate time tracking is not just about payroll—it's about valuing your employees' time and ensuring your pet business runs as smoothly as a well-groomed coat. By using PawsAdmin's Clock-In and Out program effectively, you're setting your business up for success and keeping your team's tails wagging!

 

For any questions about using the Clock-In and Out program in PawsAdmin, please contact our support team at support@pawsadmin.com. We're always here to help your business stay on track and on time!

 

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